Many organizations have people who aren’t involved in the editing of their newsletter who must approve it before it can be sent to subscribers. Here is the procedure you can use to allow them to see the issue before you make it active...
Change the issue status to Pending:
- From the main menu, select the issue properties.
- At the bottom of the issue properties area, change the Status to “Pending”
- Click the Save button. This should bring you back to the Main Menu.
Now, click on the “Post to the Web” link. You should see a warning that says, in part:
“The Issue being published has not been approved for publication. This Issue can be published to the Web, but it will not be directly accessible through the main Web address assigned to your account until someone approves the Issue in the Issue Management area.”
This message is basically telling you that this new issue will not replace your current active issue. Nor will this new issue be accessible via your newsletter archive.
Send out the issue for approval.
1.Go to the Main Menu and click “Send As Email”.
2. When that screen comes up, you will need to be sure that the newsletter is only being mailed to those who need to view it at this point.
a. If you have a special subscriber list of these individual set up, you can select “Subscriber List” from the “Email To:” area of the form, then select the correct sub-list.
b. If you do not have a special list set up, select the option labeled “Use one or more test addresses specified below:” Then in the space provided next to “Email address(es):” enter any address to which you want to send the issue, separated by commas.
3. Then click Continue.
4. You can check the previews provided, and click Send Now.
Once the recipient receives the newsletter, they should be able to open it directly in their email client.
